Admin Assistant, interm

  • New Mexico State University Psychology Department
  • Las Cruces, NM, USA
  • Jan 08, 2020
Full time Admin-Clerical

Job Description

Provides administrative/secretarial support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries;

Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements;

Leads and trains lower graded staff and/or student employees, as required;

Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems;

Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings;

Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed;

Requisitions supplies, printing, maintenance, and other services;

Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives;

Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports; may prepare drafts of budget planning documents; may serve as department/division bookholder and/or paymaster; may manage petty cash disbursements and reconciliations;

Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports;

Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries;

Performs miscellaneous job-related duties as assigned. 

NMSU is an equal opportunity and affirmative action employer.  Women, minorities, people with disabilities and veterans are strongly encouraged to apply.