Transportation Coordinator

  • Secure Transportation
  • San Diego, CA, USA
  • Apr 23, 2021
Full time Transportation

Job Description

Summary Description

Oversee driver’s performance, duties and responsibilities. Drivers certifications need to be updated and current. This individual would assist the day-to-day fleet operations of their assigned Division. This includes all aspects, but not limited to drivers’ operations, training, affiliates/internal performance and assisting Transportation Manager with daily operations. Furthermore, build partnerships with client insuring exceptional service results.

Key Tasks and Responsibilities

Assist with all aspects of daily Operation, including:

 Create daily scheduling and coordination of transportation.
o Upon completion will send to Trans. Manager to check for accuracy.

 Keep drivers training and certifications up to date.
o Conduct training for any certifications that are due to expire.
 Ensure that drivers have all necessary information for their next-day schedules.
o Prints the schedules the day before so they are ready in the morning.

 Assess the next day’s resources and forecast potential problems.
o Determine if any trips need to be conducted by a partner.

 Re-arrange the schedule and drivers as needed to ensure proper coverage.

 Act as backup driver in the event drivers call out or are unavailable for coverage.

 Conduct drivers’ quarterly meetings and Safety meetings.
o Fills in or assists the Trans. Manager as needed.

 Vehicles safety and maintenance inspections.

 Conduct / Monitor drivers’ performance evaluations.
o To be completed annually or as needed due to disciplinary action.

 Frequent and Random field spot checks / Affiliates vehicle and Drivers.

 Conduct Accident / Injury investigations and reporting.

 Address and resolve drivers’ personnel issues; Address disciplinary issues.
o Utilize the Discussion Log to document any disciplinary actions.

 Enforcement of Company’s procedures and policies.
o Will provide verbal and written warnings.

 Interact closely with the senior center staff resolving concerns as they arise
o Works cooperatively and professionally with Center staff.

 Attend all required meetings.

 Review and create SOP’s as needed

 Proactive communication with Manager and Client

 Manage and maintain a fleet of lift vans, A.D.A accessible mini buses ambulatory vehicles.

 Conduct / Monitor drivers’ performance evaluations.
o To be completed annually or as needed due to disciplinary action.

 Data entry into a FileMaker based system.

 Act as back up coverage for the Transportation Manager.

Education & Training

  • High School graduate.
  • College degree preferred.
  • Commercial driver license with passenger endorsement.
  • CPR/First Aid preferred, will train
  • Must obtain in 60 days: Certified CPR Trainer

Knowledge and Experience

  • Experience in Senior Care or related human services industry.
  • 1-year experience with the elderly
  • Extensive knowledge of New Jersey and surrounding areas streets, neighborhoods and traffic patterns.
  • Vehicle scheduling and dispatching a plus.
  • Supervisory experience a plus.

Core Competencies

  • Must be a self-starter.
  • Must be able to work unsupervised.
  • Must be able to manage multiple tasks and see them to completion in a timely manner.
  • Must possess good communication skills.
  • Must be computer literate and proficient with Word, Excel and database management software.

Working Conditions

  • Must be able to work weekends, Holidays and any shift as necessary.
  • Work hours: 06:00 am -17:00 pm with varying shifts
  • Will be required to drive vehicles as needed.
  • Must be able to travel out of town with overnight when necessary

Physical Requirements

  • Be able to push 200lbs and lift 100lbs minimum
  • Position requires working in a seated position while operating computer, keyboard, mouse, phones and printers and filing of documents
  • Position may require standing/walking for up to 4 hours

Secure Transportation is an Equal Opportunity/Affirmative Action Employer